Functional Flowchart for ExDocs Gold Edition :

** Click the image to view the large flowchart.

"ExDocs Gold Edition' s salient features:

List of Documents you can prepare with ExDocs Gold:

• Photo offers 3 / 2 / 1 / 6 pictures per page with customized letter heads.
• Production chart with pictures and quantity for each order.
• Proforma invoice for buyer with pictures.
• Complete price list based on item register.
• Instant Sample Invoice
• Proforma Invoice for the orders
• Invoices and Packing lists.
• Production Charts (with or without pictures) for distributing orders to manufacturers.
• Labeling details for printing of barcode labels (UPC).
• Road Challan in duplicate.
• Shipping instructions for the shipping agent.
• Bill of exchange to the bank.
• Letter to bank for collection / negotiation of documents.
• Printing of (self attested) GSP.
• Special custom invoice.
• Canada custom invoice.
• Sample invoices.
• CBM lists with complete information on carton sizes and volume.
• Status of orders :
• Buyer wise status / Order wise / Item wise
• Month wise shipment schedule based on Proforma Invoices.
• Security Control:
• ExDocs works on 2 level security system:
• Administrator: Access to all documents
• Operator: Restricted Access to areas related to buyers and their addresses.
• Administrator Can Change passwords & decide security levels.
• 32 Bit Encryption of all passwords, hacking virtually impossible.
• Facility to Backup & Restore all saved data anytime to any media.
• Instant Proforma for Fairs / Tours / Meetings (No Need to Fill item register, Just Show the path of folder containing all jpg pictures, enter qty and rate and get Instant Proforma with Pictures !
• Maintain All Accounts related to shipments:
• Bank:
• Maintain record of all payments from buyers with periodic reports Buyer-wise / All
• Maintain Record and track all Bank accounts in different cities.
• Maintain record of all transactions of bank limit with periodic reports on interest and other charges paid to bank
• Gives Periodic Reports on all pending GR's
• Drawback / DEPB:
• ExDocs instantly calculates the Drawback / DEPB on any shipment, all you need to do is to select the commodities on which you want DBK /DEPB
• Periodic reports on pending / received drawbacks for each bank account
• Periodic reports on all expiring / received DEPB Licenses
• Print Complete accounting information on each dispatched invoice
• Create Instant Thumbnails / Offer sheets for any number of pictures contained in any folder on your hard disk and get output on formatted pages having your company name, address and item number on each picture with an option to print 36 / 25 / 16 / 9 / 4 / 2 / 1 pictures per page. (This enables you to email hundreds of pictures to your buyers without worrying about the size of pictures)
• Print all your office stationary including envelops, letterheads, letters, declarations, carton labels and address stickers in different sizes and also maintain the inbuilt address book.
• Facility to Automatically FILE TO HARDDISK and maintain all the important documents e.g. Invoices, packing lists, proformas, instant proformas, bill of exchange, sample invoice, Thumbnail pictures, PHOTO OFFERS etc, maintaining buyer wise and document wise folders and directory structure.
• Facility to Instantly Email all the FILED documents mentioned above by just pressing a button!!

You will find All the above features and much more in ExDocs Gold

To summarize, all we can say is that ExDocs will completely change the way you deal with all your documents.

Just give us a call or drop us a mail to arrange a demonstration at your convenience.